Evidence Register

What each department must be able to prove, what you hold, and what is missing or expired.

Includes: Evidence coverage by status

For any area, from board decisions to daily operations: finance, legal, people, safety, quality, sustainability, suppliers, security, privacy and more. Each area you choose opens its own questions and lists the evidence it usually calls for, with the text that asks for it. Enter a piece of evidence once and it fills every line it proves; status, validity, expiry and missing details are calculated from your dates.

Columns of the register

RequirementExpected evidenceEvidence heldStatusKept inOwnerValid until

1
Any area, any level
From board decisions to daily operations, in finance, legal, people, safety, quality, security and more.
2
Entered once
A piece of evidence fills every requirement it proves.
3
Calculated status
Available, to collect, missing or expired, from your dates, with what is left to settle.

What you provide

Deliverable — You set its title, author and structure.
What the register covers — Tick each area concerned: every one opens its own questions.
16 options — Used to list what this area must be able to prove.
Strategy and governance, Enterprise risk, Finance and internal control, Legal and compliance, Sustainability and ESG, Human resources, Health, safety and environment, Quality, Operations and production, Procurement and suppliers, Business continuity, Information security, Privacy and data protection, IT operations, AI governance, Another area
Evidence you already hold — Enter a piece of evidence once: it fills every line it proves, and its status is calculated from its dates.
Owners and context — Lines without an owner for their area take the role that covers it.